Using Function Keys in Copy Audit Numeric

Using the Function Keys

If you have enabled the function keys on the Copy Audit device, you can use them to enter other business transactions you want to keep track of into the Print Audit database. Below are the transactions you can enter using the function keys.

To enable the function keys:

  1. Open the Print Audit Administrator.
  2. Click on the "Copy Audit" icon.
  3. Double click on the Copy Audit unit to bring up the "Editing" dialog box. Click on the "Function Keys" tab.
  4. Check the "Enable function keys box".

Entering Postage Information (F1)

  1. Press the F1 key on the Copy Audit keypad. Copy Audit prompts the user for valid codes. For more information on this process, see the section above called Tracking Walk-up Copying.
  2. Enter valid codes. Copy Audit prompts for the quantity.
  3. Enter the quantity and press the Enter key. The quantity corresponds to the number of pieces mailed. The unit prompts for the cost.
  4. Enter the postage for the mail and press the Enter key. Do not enter a decimal, the Copy Audit device automatically assumes two decimal places. For example if you enter "37" it gets translated to 0.37.
  5. Print Audit records the final transaction amount as the quantity you entered multiplied by the cost. For example, if you entered a quantity of 10 pieces of mail at 45 cost the total cost would be $4.50.
  6. Job Type is listed as "Postage" in the Job Manager.

Entering Courier Information (F2 if option set to "Courier")

  1. Press the F2 key on the Copy Audit keypad. Copy Audit prompts for valid codes. For more information on this process, see the section above called Tracking Walk-up Copying.
  2. Enter valid codes. Copy Audit prompts for "Courier".
  3. Enter the total courier cost and press the Enter key. Do not enter a decimal, the Copy Audit device automatically assumes two decimal places. For example, if you enter "1000" it gets translated to $10.00. Print Audit records the courier transaction and the Copy Audit device goes back to displaying the time and date.
  4. Job Type is listed as "Misc" in the Job Manager.

Putting the Copy Audit Device in "Scan" mode (F2 if option set to "Scan")

The Copy Audit hardware supports a "Scan" mode. While in this mode the copier is unlocked for scanning and can have a long (30 minute max) timeout. Nothing is tracked in this scan mode, it is simply there to better accommodate multi-function devices with scanning capability.

  1. Press the F2 key on the Copy Audit keypad. Copy Audit prompts for valid codes.
  2. Enter the valid codes. Copy Audit switches to scan mode.
  3. Complete your scanning and press the Cancel key. The Copy Audit device goes back to displaying the time and date.

Entering Miscellaneous Costs (F3 if option set to "Misc")

  1. Press the F3 key on the Copy Audit keypad. Copy Audit prompts for valid codes.
  2. Enter the valid codes. Copy Audit prompts for "Misc."
  3. Enter the total miscellaneous costs and press the Enter key. Do not enter a decimal, the Copy Audit device automatically assumes two decimal places. For example, if you enter "1000" it gets translated to $10.00. Print Audit records the transaction and the Copy Audit device goes back to displaying the time and date.
  4. Job Type is listed as "Misc" in the Job Manager.

Entering External Copies (F3 if option set to "External Copies")

  1. Press the F3 key on the Copy Audit keypad. Copy Audit prompts for valid codes.
  2. Enter the valid codes. Copy Audit prompts for "# of copies"
  3. Enter the total number of copies and press the Enter key. Print Audit records the transaction and the Copy Audit device goes back to displaying the time and date.
  4. Job Type is listed as "Copy" in the Job Manager.

Entering Fax Pages (F4)

  1. Press the F4 key on the Copy Audit keypad. Copy Audit prompts for valid codes.
  2. Enter the valid codes. Copy Audit prompts for "# of pages"
  3. Enter the total number of pages and press the Enter key. Print Audit records the transaction and the Copy Audit device goes back to displaying the time and date.
  4. Job Type is listed as "Fax" in the Job Manager.

Note: There is no "Scan" job type tracked with the Copy Audit Numeric device.

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