Configuring Locally Tracked Devices Using the Print Audit 6 Administrator

Step 1: Merging Duplicate Printers

Shared local printer devices can show up multiple times in the Print Audit “Printers” list as the devices can have different names, ports, or hosts. These duplicate printers can be merged into a single printer to simplify administration on the Infinite Device Management website. Automatic device merging can be used to automatically add new matching printers to a merged print group.

Manual Printer Merging

  1. Open the Print Audit 6 Administrator.
  2. Click on the “Printers” icon to display a list of printers that have been detected.
  3. Use CTRL-CLICK or SHIFT-CLICK to select the printer you want to merge.
  4. Go to the top menu and select “Advanced”, then “Merge Printers”.
  5. Click the Yes button. Print Audit merges the printers and the jobs and refreshes the printer list.

 Automatic Device Merging

File based printers, such as Adobe and Microsoft XPS Document Writer, use a printer device driver to perform document conversions and will appear as local printers in Print Audit 6/Infinite Device Management. Each workstation is considered a different host, therefore, these printers appear numerous times in the Print Audit Administrator.

  1. Open the Print Audit 6 Administrator.
  2. Click on the “Printers” icon to display a list of printers that have been detected.
  3. Click the New button on the toolbar to add a new printer for device merging purposes, or edit an existing printer.
  4. Click the Auto Merging tab.
  5. Check “Local” as the “Applies to” type.
  6. Fill in the values for Device, Host, Port, and Model. For each value you can enter either an exact match value, or a wildcard match. The wildcard character is “*”. And you can place it at the beginning of the match, the end of the match, or both. If you only want to match on the device name, enter only a “*” for the Host, Port and Model.
  7. Click the Save button. A message box will appear asking if you are sure you want to merge these devices.
  8. Click the Yes button. Any existing printers in the list that match what you entered are deleted and their jobs are assigned to the printer you are editing.

Step 2: Add Life Counts to Locally Tracked Printers

The Print Audit Client is not able to retrieve printer life counts from local devices, there fore, the Print Audit Administrator allows you to enter the correct black and white and color page counts to these devices. These counts will give a total life count for these devices.

  1. Open the Print Audit Administrator.
  2. Click on the “Printers” icon to display a list of printers that have been detected.
  3. Double click on the printer.
  4. Select the Advanced tab.
  5. Change the “B/W total” and “Color total” fields to reflect the number that the device is currently reporting. Only new print jobs submitted to the printer will be added to this starting value.
Step 3: Add Serial Numbers and Locations to Local Devices

The Print Audit 6 Administrator allows you to manually enter the Serial Number and Location as the Print Audit 6 Client is not able to retrieve these values from local printers.
 
NOTE: Serial Number and Location fields can only be populated for local printers in the Print Audit 6 Administrator if these values are not already present in the Device Details in Infinite Device Management.  New scans will not overwrite these fields in Infinite Device Management.

  1. Open the Print Audit 6 Administrator.
  2. Click on the “Printers” icon.
  3. Double click on a local device.
  4. Click on the Model tab and enter the “Serial Number” and/or the “Location” values.
  5. Click the Save button
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